Document Management
Overview
Document management in timveroOS handles both system-generated documents and uploaded files throughout the lending lifecycle. The system provides template-based document generation, structured document storage, and comprehensive tracking capabilities.
Document Types
System-Generated Documents
The platform creates documents automatically using configured templates:
Application Forms: Generated from applicant data
Agreements and Contracts: Created with approved templates
Notifications-like documents: Approval letters, decline notices
Disclosures: Regulatory required documents
Uploaded Documents
External documents submitted through the system:
Identity Documents: Government IDs, passports
Income Verification: Pay stubs, tax returns, bank statements
Property Documents: Titles, appraisals, insurance
Signed Documents: Executed agreements returned to system
Document System Architecture
The document management system is built on several SDK components:
Entity Support: Entities that support documents implement the HasDocuments interface, enabling:
Automatic document storage association
Document type requirements
UI tab integration
Audit trail for all document operations
Requirement Configuration: Document requirements configured in the admin interface are implemented through DocumentTypeAssociation beans that support:
Required vs. optional documents
Conditional requirements based on entity state
Role-based requirements (e.g., different documents for borrowers vs. guarantors)
Automatic Features: Once configured, the system automatically:
Displays document tabs on entity pages
Tracks upload/download history
Validates requirement completion
Blocks process progression for missing required documents
Technical Implementation Note
Document management in timveroOS utilizes framework interfaces configured through both admin panel and SDK:
Framework Components:
HasDocuments Interface Entities supporting documents automatically receive:
Upload and download capabilities
Version tracking functionality
Configurable requirement rules
Integrated UI tabs
DocumentTypeAssociation System The framework enables:
Conditional document requirements
Role-based document rules
Status-dependent requirements
Automatic validation
Admin Panel Configuration:
Document type definitions
Basic requirement rules
Template management
SDK Customization Enables:
Complex conditional requirements
Custom document types
Advanced validation logic
External document system integration
Note: Advanced document requirements and custom types require SDK development. Contact your implementation team for complex document configuration needs.
Template Configuration
Creating Templates
Document templates are created through the template designer interface:
Template Editor: Visual design interface
Variable Integration: Insert merge fields for dynamic data
Version Control: All template versions archived
Testing Capability: Preview with sample data
Template Variables
The system provides predefined variables for templates:
Participant Data: Names, addresses, identifiers
Loan Information: Amounts, terms, rates
Calculation Results: Payment schedules, fees
System Data: Dates, reference numbers
Testing Templates
Templates can be tested before deployment:
Click "Check" button in template editor
Enter participant ID for test data
System generates preview document
Verify variable population and formatting
Document Requirements
Configuring Required Documents
Financial institutions can specify required documents based on:
Participant Roles: Different requirements for borrowers, guarantors
Product Types: Product-specific documentation needs
Entities and Profiles Attributes: Conditional requirements based on applicant/collateral data
Workflow Stages: Documents needed at different process points
Conditional Requirements
The system supports dynamic document requirements:
Documents required based on loan amount thresholds
Additional documents for specific customer profiles
Product-specific documentation needs
Risk-based document requests
Document Generation
Automatic Generation
Documents can be generated automatically based on:
Status Changes: Application approval, contract execution
Workflow Events: Specific stages in lending process
Time Triggers: Scheduled document creation
User Actions: Manual generation requests
Generation Process
System identifies trigger event
Selects appropriate template
Populates template with current data
Generates document in configured format
Stores in document repository
Notifies relevant parties
Document Upload
Upload Interface
Users can upload documents through:
Single File Upload: Individual document submission
Multiple File Upload: Batch document upload
Drag and Drop: Simplified upload interface
Upload Management
The system provides document management features:
View Documents: Display uploaded files
Delete Documents: Remove uploaded files
Download Documents: Retrieve copies
Print Documents: Direct printing capability
Document Storage
Organization Structure
Documents are organized systematically:
By participant (borrower, guarantor)
By document type (identity, income, property)
By workflow stage (application, underwriting, servicing)
By date and version
Version Management
All document versions maintained
Clear version identification
Access to historical versions
Audit trail of changes
Signature Management
E-Signature Integration
Financial institutions can configure electronic signature workflows:
Electronic Signature: Integrated e-sign capabilities
Physical Signature: Upload of manually signed documents
Signature Tracking: Monitor signature status
Completion Notifications: Automatic alerts
Signature Process
Document generated from template
Sent for electronic signature or printed
Signature status tracked
Signed document stored automatically
Workflow continues upon completion
Compliance Features
Audit Trail
All document activities are tracked:
Document creation/upload timestamps
User actions on documents
Access and viewing history
Download and print records
Retention Management
Configurable retention periods
Automated archival processes
Compliance with regulatory requirements
Secure disposal procedures
Integration Points
Workflow Integration
Documents integrate with lending workflows:
Required documents block process progression
Generated documents trigger next steps
Upload completion enables continuation
Missing documents create alerts
System Integration
Document management connects with:
Notification System: Alerts for document requirements
Workflow Engine: Process control based on documents
Reporting System: Document status analytics
External Systems: Document exchange capabilities
Configuration Guidelines
Initial Setup
Define document categories and types
Create initial template library
Configure requirement rules
Set up storage parameters
Enable signature options
Test document workflows
Template Development
Start with essential templates
Use consistent naming conventions
Include all required variables
Test with various scenarios
Document template purpose
Maintain template library
Requirement Configuration
Map documents to products
Define conditional logic
Set validation rules
Configure expiration periods
Establish exception procedures
Technical Considerations
Supported Formats
Templates: HTML, custom markup
Uploads: PDF, JPG, PNG, common formats
Generated: PDF, HTML, CSV, XML
Storage: Compressed, encrypted
Performance
Template caching for speed
Asynchronous generation for large documents
Optimized storage and retrieval
Scalable architecture
Next Steps
With document management configured, proceed to:
Notification Configuration - Set up communications
Credit Products - Configure lending products
Workflow Management - Build automated processes
For additional document management guidance, consult your implementation team or system documentation.
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