Document Management
Understanding Document Handling in timveroOS
Documents are directly linked to any objects in the system, including application participants, collateral, applications, and clients. The presence of documents of any type for system objects is predetermined at the framework level during business process implementation, defining which entities require documentation and under what conditions.
Document Type Classification
The system supports three primary document types:
1. System-Generated Documents Not Requiring Signing
Payment schedules
Automated reports
System notifications
2. System-Generated Documents Requiring Signing
Application forms
Consent documents
Loan contracts
Agreement modifications
3. External Documents Required for Upload
Social Security cards
Property deeds
Lease agreements
Income verification
Insurance policies
State-Based Document Requirements
When implementing a business process, documents of different types may be associated with participants of each role and assets at each stage of the process and in each participant/asset status. Key system behaviors include:
Required documents must be provided before status progression
Missing required documents prevent participant/asset advancement
Document requirements can vary by role, stage, and status
Some processes may use minimal documentation (single agreement)
Document Signing Scenarios
The system supports several signing workflow scenarios:
1. External Service Integration
System generates document
Sends to signing service (e.g., DocuSign)
Receives signed status confirmation
Updates document status
2. Upload and Sign Process
System generates document
Waits for scanned copy upload
User signs uploaded document
System records signature
3. API-Based Signing
System generates document
Provides link or base64 format via API
External system manages signing
Receives status update via API
Document Generation Using Templates
The system uses the Pebble template engine for document generation, enabling:
Dynamic content population from entity data
Conditional content based on business rules
Reusable template components
Multi-language support
During implementation, it is necessary to define the data set for participants/assets and applications that should be displayed in system-generated documents to ensure the existing data model covers all necessary document parameters.
Configuration Framework
Template Configuration
Document templates are configured with:
Static content sections
Dynamic data placeholders
Conditional logic blocks
Formatting rules
Document Association Rules
Define document requirements by:
Participant role
Asset type
Process stage
Entity status
Generation Triggers
Documents generate based on:
Status transitions
Event occurrences
Manual requests
Process milestones
Upload Requirements
Configure upload specifications:
File types accepted
Size limitations
Quality requirements
Validation rules
Implementation Patterns
Pattern 1: Single Document Process
Some business processes utilize minimal documentation:
Generate single comprehensive agreement
Include all terms and conditions
Require single signature event
Minimize customer effort
Pattern 2: Progressive Documentation
Complex processes may require staged documentation:
Initial application documents
Assessment-triggered requirements
Approval-conditional documents
Post-approval agreements
Pattern 3: Role-Based Requirements
Different participant roles have different document needs:
Borrowers: Application, income verification
Guarantors: Guarantee agreements, financials
Collateral providers: Asset documentation
System Capabilities
Automated Document Handling
Generation from templates
Status tracking and updates
Version control
Retention management
Integration Support
External signing services
Document storage systems
API-based exchanges
Scanning interfaces
Compliance Features
Audit trail maintenance
Document history tracking
Access control
Retention policy enforcement
Implementation Resources
Through the Admin Panel (Step 2)
Configure document management through:
Document Management - Template and requirement setup
Through the SDK (Step 1)
For advanced configuration:
Document Management - Framework capabilities
Template Integration - Template development
External Resources
Template engine documentation:
Pebble Templates - Template syntax and features
Key Considerations
System Design Principles
Documents link to all entity types
Requirements defined at framework level
State-based requirement enforcement
Multiple signing workflow support
Operational Capabilities
Template-based generation
Multi-channel collection
Automated validation
Integrated storage
Compliance Support
Complete audit trails
Version control
Access management
Retention policies
Related Topics
Business Process - Document requirement definition
Status Management - State-based requirements
Applications - Document aggregation
Notifications - Document-related communications
timveroOS: Comprehensive document orchestration for lending operations
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